Coordinator - Procurement & Logistics

FUNCTIONAL RESPONSIBILITIES • Coordinate with user departments to understand procurement requirements, obtain specifications, and ensure materials, components, services and equipment meet required cost, quality and delivery standards.

• Obtain and compile supplier quotations, product samples, brochures and technical information; prepare comparative statements and supporting documents for review and approval.

• Assist with supplier negotiations on pricing, payment terms, delivery schedules and other commercial requirements under the guidance of the Line Manager.

• Obtain required approvals, raise purchase orders and follow up with suppliers to ensure timely delivery; expedite outstanding orders where required.

• Maintain effective communication with suppliers and internal stakeholders to resolve routine issues relating to price, quality, delivery, invoices and specifications.

• Maintain an up-to-date supplier database and support new vendor identification, registration, evaluation and development in line with company requirements.

• Assist in monitoring supplier performance, including quality, delivery, service, warranty and contractual compliance, and escalate recurring issues to the Line Manager.

• Coordinate maintenance contractors and service providers, including sourcing, contract renewals, service schedules and follow-up on performance and deliverables.

• Support the administration and monitoring of procurement contracts, including delivery obligations, payment terms, warranties and outstanding actions.

• Coordinate with Accounts Payable and relevant departments to resolve purchase order, invoice and payment discrepancies and ensure timely closure.

• Coordinate customs clearance and import documentation, including duty-exemption documentation where applicable, to support timely receipt of imported materials and equipment.

• Organize and support the sale and disposal of scrap, obsolete and salvage items in coordination with relevant departments and approved buyers.

• Maintain accurate and up-to-date procurement records, supplier data, quotations, purchase orders, contracts and pricing information, ensuring full traceability and timely retrieval.

• Prepare basic procurement reports covering purchasing activities, outstanding orders, supplier performance, costs and market trends for review by the Line Manager.

• Support procurement activities for new projects and sourcing initiatives and contribute to the implementation and continuous improvement of procurement processes and systems.

• Maintain awareness of procurement, sourcing and market developments and share relevant information and knowledge with the procurement team.

• Ensure procurement activities comply with company policies, purchasing procedures, QHSE requirements, applicable ISO/BRCGS standards, HACCP requirements and relevant local regulations.

• Adhere to applicable AS9100:2016 requirements and support the maintenance and continuous improvement of the Quality Management System within the scope of procurement activities.

• Perform other procurement-related duties and responsibilities as assigned by the Line Manager in support of departmental objectives.